Officer - Procurement Imports

Area

Description

Performance Indicators (includes performance of below tasks)

Import Documentation Handling

Prepare, verify and maintain complete import shipment documents including Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Form-E and other regulatory documents.

Documents prepared and submitted without errors 
No customs objections due to documentation mistakes 
• Timely document submission before vessel arrival

Customs Clearance Coordination

• Coordinate with clearing agents for filing Goods Declaration (GD) and ensure compliance with customs regulations, HS Code classification and duty/tax calculation.

• Shipments cleared within standard clearance time
• Minimum examination/hold issues
• Correct duty/tax assessment

Shipment Tracking & Follow-ups

•Monitor shipment movement from supplier to port and port to warehouse. Follow up with shipping lines, freight forwarders and transporter

• Accurate ETA updates to stakeholders
• No shipment lost or delayed due to follow-up failure
• On-time delivery to warehouse

Port & Delivery Management

Arrange Delivery Orders, gate passes, transportation and coordinate unloading with warehouse team

Timely delivery order

• Smooth gate-out from port

• No container storage delays

Demurrage & Detention Control

Monitor container free days and ensure timely clearance and return of containers to avoid penalties.

• Zero or minimal demurrage/detention charges
• Containers returned within free period

Banking & Trade Operations (LC/CAD/TT)

Coordinate with bank regarding LC documents, discrepancies, document retirement and payments to suppliers

• Documents submitted to bank within LC timeline
• No LC discrepancy penalties
• Timely document retirement

Regulatory Compliance

• Liaise with customs authorities, port authorities and other regulatory bodies for approvals, permits and NOCs where required.

• Compliance with import policy and customs laws
• No regulatory penalties or fines

Professional Experience

4  years of experience in customs clearance, logistics, or trade operations

Experience handling LC documentation and import shipments preferred

Familiarity with port operations and clearing procedures

Hands-on experience with SAP, Custom House and clearing documents, PSW, and bank LC documentation.

Education & Technical Qualifications*

 Bachelor’s degree in supply chain, Business Administration, Commerce, or related field

Certification in Import-Export / Logistics (preferred)